2027 NPA Update:

Exhibitor and Sponsor Rules, Regulations, and FAQs

The contact listed on the application — or person designated, if different — shall be the official representative of the exhibitor and shall have the authority to certify representatives and act on behalf of the exhibitor in all negotiations. The contract and related future mailings will be addressed to the contact listed (or designee indicated on registration form if different).

Exhibitors and sponsors may not use the conference name, logo, or branding in promotional materials without prior written consent from the event organizers.

Exhibitors are encouraged to insure their sessions, exhibits, merchandise, and display materials against theft, fire, etc., at their own expense. It is suggested by the NPA at the exhibitor contact the exhibitor’s insurance broker and obtain all-risk insurance covering exhibit property while absent from home premises for exhibit purposes, or a rider to the exhibitor’s existing policy covering exhibit property. The NPA shall not be responsible or liable for any injury, loss, or damage to any property or person brought in by the exhibitor or otherwise located in the exhibit premises.

The exhibit room will be locked after exhibit hours by Paris Las Vegas Hotel and Casino and overnight security is provided by NPA. Notwithstanding this, the exhibitor hereby releases the NPA from any and all liability, loss, damage, or expense by reason of any injury or injuries sustained by any persons or property or loss of property or income that might be derived from occurring in or about the exhibit premises or entrances thereto or exits there from. The NPA shall not be responsible or liable for any injury, loss, or damage to any property or person brought in by the exhibitor or otherwise located in the exhibit premises.

Beware of fraudulent companies or individuals offering hotel reservations at discounted rates while falsely claiming affiliation with NPA Update Conference event management. These deceptive offers can lead to hidden fees, lost deposits, or invalid reservations upon arrival. If you encounter unauthorized solicitations, promptly report them to Katie Regal at conferencemanager@nvpsychiatry.org. The Nevada Psychiatric Association does not endorse any third-party housing providers, and legitimate communications regarding lodging should come exclusively from NPA reminder emails or confirmation emails from Paris or Horseshoe hotels. Bookings made outside the official host block are done at your own risk.

If for any cause beyond the control of the NPA — such as, but not limited to, the destruction of the exhibit facilities by an act of God, the public enemy, authority of the law, governmental action, fire, or other force majeure — the NPA is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be considered terminated and any payments made hereunder by the exhibitor shall be refunded to the exhibitor, less expenses incurred by the NPA to the date of the termination allowable to the exhibitor after proration thereof among all exhibitors.

Exhibitor fees must be paid in full by February 1, 2027. Failure to make payment by the deadline may result in forfeiture of exhibitor space.

Upon approval of reservation, all exhibiting organizations cancelling or downsizing exhibit space will be charged a processing fee equal to 10% of the total cost, in addition to cancellation fees if applicable (see below). Exhibitors are liable for unpaid booth fees if cancellations, reductions or changes occur prior to receipt of payment. No refunds will be issued for exhibit space cancellations received after December 4, 2026. There is no cut-off date to booth sales if space is available. Exhibitor cancellation requests, including booth reductions and changes to configurations, must be received in writing at c(mailto:atconferencemanager@nvpsychiatry.org)onferencemanager@nvpsychiatry.org. The refund policy is: If the exhibitor notifies the NPA of the exhibitor’s intent to repudiate or cancel the contract after acceptance but prior to October 2, 2026, the NPA will give to the exhibitor a full refund of monies received, less a 10% of the total cost as cancellation fee. If the exhibitor gives written notice of repudiation or cancellation of the contract between October 3, 2026 and December 4, 2026, the exhibitor shall be responsible for payment of 50% of the total cost of the booth space contracted, plus a 10% of the total cost as a cancellation fee. No refunds will be made for cancellations accepted after December 4, 2026.

Booth reservations and advertising opportunities are assigned on a first-come, first-served basis, with no right of refusal. However, Innovation Theaters receive priority access to preferred timeslots, based on their total investment at the previous annual conference.

To avoid conflicts with the NPA Update, exhibitors and sponsors must obtain a signed agreement/approval from NPA management before hosting any independent events for attendees. These events are considered customized sponsorship opportunities and require approval and a fee. The number of events available is limited. Please contact the NPA Conference coordinator regarding required preapproval of ancillary events, including the date, location and RSVP information for your event. Please note that ancillary events may not conflict with any conference educational sessions, exhibit hours, or luncheons. Scheduling, including time for attendees to travel to your event, must at least 30 minutes after any conference activity

Companies, supporters, and their agencies are required to uphold the privacy of NPA Psychopharmacology Update attendees as a fundamental responsibility. Attendees maintain the right to decline scanning, and in such cases, companies, supporters, and their agencies are prohibited from initiating contact. Additionally, attendee lists must not be shared with third parties, except for designated affiliates, alliance companies, and authorized agents or representatives. Captured attendee leads may be used only once, and no portion of the list may be copied, extracted, or reproduced in any form. At no time shall companies allow NPA Psychopharmacology Update attendee information to be transferred to unauthorized entities. Any misuse or unauthorized distribution of attendee data constitutes a material breach of contract.

American Tradeshow Services (ATS) serves as the official lead retrieval partner for the NPA Psychopharmacology Update. Exhibitors must place lead retrieval device orders directly through ATS. Within seven days after the event, ATS will deliver lead reports containing attendee details for those who opt to be scanned, including name, credentials, contact information, company, specialty, mailing address, and National Provider Identifier number. Exhibitors may only scan attendees who have explicitly consented to share their information and should implement a touchless badge scanning process to ensure a seamless experience.

NPA will provide exhibitors and sponsors with pre- and post-conference attendee lists containing only first name, last name, degree, city, and state upon request. Be cautious of unauthorized solicitations offering to sell attendee lists for NPA Psychopharmacology Update conferences—these are scams. If approached by any third-party vendor attempting to sell an attendee list, please report the incident to Katie Regal at conferencemanager@nvpsychiatry.org. NPA will take appropriate action and work to prevent repeat offenders.

Only companies that have paid for exhibit space may display materials or signage. Canvassing and soliciting business for other conferences is strictly prohibited. NPA encourages reporting of any violations of this policy. All promotional activities, including signage, flyers, literature distribution, giveaways, and entertainment, must be conducted within the immediate vicinity of the contracted exhibit table.

The Association shall have the sole authority to interpret and enforce all terms and conditions governing exhibitors and this exhibition. Any and all matters not specifically covered herein are subject to decision by the Association. These terms and conditions may be amended at any time by the Association upon written notice to all exhibitors. This contract shall be interpreted under the laws of the United States and the State of Nevada. Any disputes regarding this contract shall be exclusively resolved in the state or federal courts located in Nevada. The exhibitor expressly agrees to be bound by the terms and conditions set forth herein and by any amendments thereto adopted by the Association from time to time.

Sponsorships include a designated number of staff badges: • 10’ x 10’ exhibit booth – 2 staff badges • 10’ x 20’ exhibit booth – 4 staff badges • 20’ x 20’ exhibit booth – 8 staff badges • Innovation Theater – 10 staff badges Additional exhibitor/sponsor badges may be purchased for $300 each. Exhibitor badges for pre-registered staff will be available at the exhibitor registration area in the Burgundy Room (across from the Paris Ballroom). These badges allow access to the exhibit area, industry sessions, and lecture hall but do not qualify as full conference registration and do not grant CME credits. For full conference registrations, exhibitors must register separately at www.npaupdate.org. Exhibitors are required to wear badges at all times, including setup, exhibit hours, and dismantling. Booth personnel must be registered by January 23, 2027. Late registrations may be subject to a $25 service fee.

Exhibitors and sponsors of NPA Update have the opportunity to reserve private conference rooms at the Paris Las Vegas Convention Center for meetings. These rooms are available in limited quantities and will be allocated on a first-come, first-served basis. The space can be used for staff or team meetings as well as one-on-one attendee discussions. Room rental fees starting at $3,000 will be charged for each 24-hour period.

Posters provide an opportunity for mental health professionals to explore new and relevant clinical knowledge. These sessions allow authors to share their research while attendees gain valuable insights. NPA’s official Poster Session is scheduled for Thursday evening during the Welcome Reception. Submission deadlines for posters are typically set for early January. Detailed presentation guidelines and submission information can be found at NPA Poster Presentation Info (https://www.npaupdate.org/sponsor-info/posters).